There are two ways you can send content for review.
In order to send a proof using the GoProof extension, you will need to be using an Adobe Supported App, such as InDesign, Photoshop, Illustrator or Premiere and have already installed the GoProof Add-On.
If you have not already installed the GoProof Extension, please see Installing the GoProof Adobe extension for instructions on how to install it.
Step 1.
Open your Adobe Application.
Step 2.
Open the GoProof Extension and Log In with your GoProof credentials.
Note: The GoProof Extension can be found in the Window > Extensions menu.
Step 3.
Open/Create the Adobe document you want to send for review.
Step 4.
Select the Client and Project you wish to send the proof to.
Note: If you haven’t already created a client and a project, or you need to create a new one, see Creating a Client.
Step 5.
Once you are ready to send your proof to your client for review, click Send Proof.
Step 6.
This will start the Send Proof wizard.
Step 7.
Click Next.
Step 8.
To add Reviewers, Gatekeepers and Observers, just enter their email address in the Invite Collaborators field and hit the enter key.
Step 9.
Once everyone has been added, click Next.
Note: There must be at least one Gatekeeper from the client’s side.
Not sure what role to select? Click here for a guide on the different roles
Step 10.
On the WRITE MESSAGE screen you can enter a custom Subject and Message which will be sent to the collaborators and set deadlines and reminders. Press Next to send the proof.
That’s it! Your document has now been sent for review. Your collaborators will be sent an email inviting them to review your work.
1. Log into the GoProof Website.
2. Click New
3. Select Upload Proof
4. The Upload Proof Window will appear. Select the Client and Project you would like to upload the proof to and click Next.
5. Next you will see the Upload Content page
1. Upload the file you wish to proof
2. You can share the original file with your client so they can download a copy of it (optional)
3. You can add attachments to the proof (optional). These can be any file type any size.
4. By default the Proof Name will be the file name. You can change this id you like.
5. If you are working with a muti-page document you can select a range of pages to upload if you don't want to send the entire document
Then click Next.
6. Add your Collaborators
Tip: To add more collaborators, click Share. Enter their email address and their role.
Tip: A proof sender is usually a designer/creative and by default, it is assigned the Owner role. A collaborator can be assigned any of these roles: As a Reviewer, they are able to add their comments and feedback to a proof, as a Gatekeeper, they are like Reviewers but with more responsibilities. They are the last person in the workflow responsible for sending the proof back to the Publishers to request amendments or sign proofs off the proof once they are happy with them, and as an Observer, they have no option to add any comments or feedback to a proof but can see what is happening to it.
Then click Next.
7. On the Options screen you can add your own subject line and message to the default proof notification email. You can also add a deadline and/or automated reminders for your reviewers in the proof.
Tip: When adding a deadline to the proof, you will be given the following options:
Leave Review Open which allows contributors to continue adding comments to the proof even after the deadline has passed.
Request Changes which ends the review round, no new comments can be added and the proof is returned to the designer automatically to make the amends.
Sign Off which ends the review round, no new comments can be added and the proof is returned to the designer automatically as finished and no amends are required.
8. Click Publish Proof to send your proof to your collaborators.
Once the proof has been published, an email notification will be sent to the collaborators and the proof will appear in the Project.
