NYSPHSAA Scores Big with GoProof - Streamlining Championship Program Production

The New York State Public High School Athletic Association is a governing body overseeing interscholastic athletic competitions for more than 1,700 public and private high schools in the state of New York. Much of their work goes into putting together 32 championship programs for the school year, which has to be done in collaboration with a committee of school representatives and score coordinators spread across the state. 

NYSPHSAA had a logistical issue with producing these programs. Their previous proofing software was too expensive, and they were using paper-based proofs and email communication, which is inefficient and error-prone. They needed something that was affordable, easy to use, and could streamline collaboration with their geographically dispersed team.

That technology turned out to be GoProof's online proofing software. It enabled NYSPHSAA to overhaul its workflow and realize significant gains in efficiency, accuracy, and collaboration.

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The Challenge - Cost, Collaboration, and Consistency

NYSPHSAA faced three main challenges in its championship program production:

High software costs
‍Their previous proofing software became too expensive, forcing them to seek a more cost-effective alternative.

Geographic limitations
‍With collaborators spread across the state, gathering feedback and ensuring everyone was working on the same version of the program was difficult.

Inefficient processes
‍Relying on paper proofs and email communication led to version control issues, miscommunications, and delays.

The Solution - GoProof's Centralized Platform

GoProof addressed NYSPHSAA's challenges by providing:

Affordability
‍GoProof offered a cost-effective solution with features comparable to their previous, more expensive software.

Centralized collaboration
‍The online platform allowed all collaborators, regardless of location, to access, review, and provide feedback on the same document in real time.  

Streamlined workflow
‍GoProof's intuitive interface and tools simplified the review and approval process, eliminating the need for paper proofs and email chains.
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The Results - Efficiency, Accuracy, and Collaboration

Implementing GoProof led to significant improvements for NYSPHSAA:

Improved accuracy
‍"Our number one goal is accurate information for our championship programs," says Todd Nelson, Associate Director of NYSPHSAA. "With GoProof, everyone can see the same proof and identify mistakes, ensuring corrections are made quickly and efficiently."

Increased efficiency
‍"Being able to work on one document has been extremely beneficial," says Nelson. "Before, we used paper and Word documents. I can't believe we even did it that way after using GoProof!"

Enhanced collaboration
‍GoProof's commenting tools and version control features facilitated seamless communication and collaboration among the geographically dispersed team.

Cost savings
‍By eliminating the need for printing and shipping physical proofs, NYSPHSAA reduced costs and improved their environmental footprint.
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Key Features That Made a Difference

Several GoProof features were particularly valuable to NYSPHSAA:

Commenting tools
‍The ability to leave comments and annotations directly on the proof simplified feedback and ensure clarity.

Version control
‍Tracking changes and maintaining a history of revisions eliminated confusion and ensured everyone was working on the latest version.  

Document attachment
‍The ability to attach supporting documents directly to the proof streamlined the review process.

Ease of use
‍GoProof's intuitive interface made it easy for all collaborators to adopt and use the platform effectively.
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GoProof is an affordable, user-friendly solution to the NYSPHSAA production needs for the championship program. Primary ways in which GoProof has become very important for NYSPHSAA to produce quality programs representing student athletes' achievements in New York State include centralizing collaboration, accuracy, and efficiency.